Keep reading to master invoice writing once and for all! <\/p>\n\n\n\n
What is an Invoice?<\/h2>\n\n\n\n
An invoice is a document created by a seller or a business to list products and services provided to a buyer. They serve two functions:<\/p>\n\n\n\n
- \n
- Request payment from a buyer, and;<\/li>\n\n\n\n
- Record a sale in an official and legal way.<\/li>\n<\/ol>\n\n\n\n
For coaches and consultants, invoices specifically outline all services provided to the client and the cost for each service. When relevant, you can also include the cost of products incurred when you provided your service.<\/p>\n\n\n\n
Invoices will also specify the terms of payment. For instance, is there a specific payment modality your client must use to pay the amount due? Do you charge late fees if the client doesn\u2019t pay on time? The goal is to make it transparent and clear for all parties involved.<\/p>\n\n\n\n
When is an Invoice Required?<\/h2>\n\n\n\n
Invoices are vital documents for coaches and consultants! They\u2019re required whenever you need to collect payment from your client as a business and service provider.<\/p>\n\n\n\n
So why can\u2019t you just send a Paypal link with the requested amount instead of sending an invoice?<\/p>\n\n\n\n
Unlike a payment link, invoices are legally binding documents<\/a> \u2014 as long as you and your client have agreed to the exchange of services described in the document.<\/p>\n\n\n\n
The exact moment you\u2019ll need to send an invoice to your coaching clients will vary depending on your contract or service agreement.<\/a> <\/p>\n\n\n\n
Some coaches send an invoice upfront before they provide their services \u2014 especially when selling coaching packages<\/a>. <\/p>\n\n\n\n
On the other hand, consultants will often invoice their work hours at the end of the month (or every two weeks). Another option is to write an invoice after an entire project is finished. <\/p>\n\n\n\n
How to Write an Invoice<\/h2>\n\n\n\n
If writing an invoice seems like an overwhelming task for you, don\u2019t worry! Let\u2019s go over everything you need to write your invoice like a pro.<\/p>\n\n\n\n
What to Include in Your Coaching Invoice<\/h3>\n\n\n\n
Here\u2019s everything you need to include when writing your invoice.<\/p>\n\n\n\n
The Word \u201cInvoice\u201d<\/h4>\n\n\n\n
Make sure the term \u201cinvoice\u201d appears clearly and boldly on your document. This\u2019ll help both you and your client to distinguish an invoice from other financial documents like receipts or bills<\/a>.<\/p>\n\n\n\n
Your Information<\/h4>\n\n\n\n
At the top of your invoice, make sure to insert all the relevant information about you and your business, including:<\/p>\n\n\n\n
- \n
- Your name<\/li>\n\n\n\n
- Your business name<\/a> (if you\u2019re registered as an LLC under a name other than yours)<\/li>\n\n\n\n
- Your contact information (address, phone number, email)<\/li>\n<\/ul>\n\n\n\n
If you have a business address that\u2019s different from your home address, make sure to write the business info on the invoice.<\/p>\n\n\n\n
Client Information<\/h4>\n\n\n\n
You\u2019ll need to include your client\u2019s information<\/a> on your invoice, too. <\/p>\n\n\n\n
Make sure to add the same information you included for yourself! If your client is an individual and not a business, you won\u2019t need any business information.<\/p>\n\n\n\n
Ask your client which contact person to add to the invoice \u2014 for example, some companies ask service providers to invoice the accounting department. This won\u2019t apply if your client is an individual.<\/p>\n\n\n\n
Invoice Information<\/h4>\n\n\n\n
Every new invoice needs the following details:<\/p>\n\n\n\n
- \n
- Invoice number<\/li>\n\n\n\n
- Date of issue <\/li>\n\n\n\n
- Due date<\/li>\n<\/ul>\n\n\n\n
The date of issue is the date you plan on sending your invoice. On the other hand, the due date is when you expect your client to pay in full.<\/p>\n\n\n\n
If your invoice is due as soon as it\u2019s received, you can mark it \u201cDue on receipt,\u201d \u201cPayable on receipt,\u201d or \u201cCash on delivery.\u201d<\/p>\n\n\n\n
Additionally, the invoice number should be unique for each invoice! This makes it easier for accountants and bookkeepers<\/a> to keep a paper trail.<\/p>\n\n\n\n
Line Items and Quantities<\/h4>\n\n\n\n
This is where you\u2019ll list your coaching and consulting services<\/a>. If you have more than one type of service, you\u2019ll need a separate line item for each.<\/p>\n\n\n\n
For example, let\u2019s say you have sold a Coaching VIP day for $1,500 and a 1-hour Coaching Session for $250. If one of your clients booked one VIP day<\/a> and one weekly 1-hour Coaching Session<\/a> during the month, your invoice line items could look like this:<\/p>\n\n\n\n
- Your contact information (address, phone number, email)<\/li>\n<\/ul>\n\n\n\n
![\"How](\"https:\/\/paperbell.com\/wp-content\/uploads\/2023\/02\/image3-1-1024x671.jpg\")
<\/figure>\n\n\n\n![\"How](\"https:\/\/paperbell.com\/wp-content\/uploads\/2023\/02\/image2-1-1024x683.png\")
<\/figure>\n\n\n\n![\"How](\"https:\/\/paperbell.com\/wp-content\/uploads\/2023\/02\/image1-1.png\")
<\/figure>\n\n\n\n![\"How](\"https:\/\/paperbell.com\/wp-content\/uploads\/2023\/02\/how-to-write-an-invoice-pin.png\")
<\/figure>\n","protected":false},"excerpt":{"rendered":"